Review recurring software and service costs
List business subscriptions, renewal dates, owners, and questions before deciding what to keep.
What you’ll produce
An inventory of possible subscriptions with evidence, renewal details, and an owner decision column.
Inputs & connections
- Redacted recent statements or approved billing exports
- Known subscriptions and services you want to keep
Start with approved files or pasted excerpts in ChatGPT. If using connected apps, confirm access and permissions first. For recurring monitoring, use a configured task or dot; a single chat prompt does not create a running automation.
Your starting prompt
Replace the bracketed fields. This is our suggested prompt, not a quote from the source.
Help me with this small-business task using only the sources I provide or explicitly connect. Review [billing exports] for possible subscriptions. Group repeated merchants, preserve source rows, and distinguish confirmed recurring charges from guesses. List amount, frequency, latest charge, known renewal date, and what needs checking. Create keep, investigate, and possible-cancel columns without making the decision for me. Do not log in, send cancellation requests, or change services without separate approval.
How to run it
- 01
Use a small set of redacted statements and retain unchanged originals.
- 02
Match recurring merchant patterns to actual service accounts.
- 03
Check renewal, cancellation, refund, and business-dependency details.
- 04
Decide service by service and verify any later cancellation confirmation.
Review before you act
Confirm the service owner, renewal terms, shared users, and whether cancellation removes data or access.
Limitations & success checks
- Merchant names do not always identify the service correctly.
- A recurring charge can be necessary or shared; low usage is not proof it should be canceled.
- Adapted from a Grok Bot workflow; this guide has not been reproduced with ChatGPT. Availability and integrations depend on your account.
Measure: Subscriptions correctly identified, uncertain charges resolved, and confirmed decisions.
Sources & attribution
The sources below support the reported example or a tool capability. They do not validate our prompt or prove the outcome in your environment.
The pasted report mentions bill, shopping, subscription, expense, and travel tasks. Original author, date, and post URL are unverified; no savings are treated as established results. This guide adapts the idea for a small-business owner; any reported outcome belongs to the original tool and source.
Official overview of the bot environment, browser, files, connectors, and approvals. It does not validate the reported savings in the supplied anecdote.
Creator / publisher: xAI
Official examples span ChatGPT, Work and Codex. This small-business prompt is our adaptation, not a demonstrated customer result.
Creator / publisher: OpenAI
Editorial review: 2026-10-17. How we label evidence.